Directions for Worldcast mailer in Follow-up letter mode.
These directions are for sending FOLLOW UP LETTERS.
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!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
PLEASE PRINT THIS OUT FIRST.
PLEASE READ ALL OF THESE DIRECTIONS "BEFORE" YOU USE THE MAILER.
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
these directions are in 5 easy steps:
1- prepare follow up letters
2- preparing your FREE Members
3- set up Worldcast for follow up letter mode
4- Saving the job and importing the letter
5- send the letter out to members
1-PREPARATION OF FOLLOW UP LETTERS
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To send follow up letters to your FREE Members using Worldcast,
you will first have to prepare each follow up letter with some
personalization tags. The reason for "tags" is so that each letter
that is mailed out to each FREE Member will have "that members"
NAME, DHSC ID#, and any other personal info that is needed, in
that particular letter. You will see what a "tag" is shortly.
First I want you to go to where you have saved all of your follow
up letters on your computer. Now I want you to open one of your
letters and examine it. Look for the places where your FREE
members info would be. (SEE EXAMPLES)
To join as a VIP, go back to my website at http://www.clubshop.com/cgi/members/AB123456 and click
on the Upgrade to VIP button, then click on
"MEMBER/VIP Application"
Your member # is: [HERE]
In these examples you can see where your FREE members info
would be [HERE] and where a tag will have to be placed.
In every follow up letter that you will be sending out,
you will have to prepare it with "tags" so that it will
be personalized with THEIR INFO.
ADDING TAGS TO FOLLOW UP LETTERS
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
In the EXAMPLES that we saw above, we are now going to add
the correct tags to your letters.
(these are exactly what the tags look like)
(do not type them differently than what you see here as they will
not work if you do.)
Second, you are going to add these tags to all of your letters
(SEE EXAMPLES)
{Please note that if you are using the follow up letters off of the
follow up letter website, that these tags are already in the letters}
If this is the case, just skip step #1 and go to step #2 below.
________________________________________________________________________
begin examples
To join as a VIP, go back to my website at http://www.clubshop.com/cgi/members/[myid] <--THIS IS YOUR DHS WEBSITE
and click on the Upgrade to VIP button, then click on
"MEMBER/VIP Application"
Your member # is: [id]
Once you have all of your letters "tagged" [] , you are ready to set
up the Worldcast for Follow-up letters.
2- PREPARING YOUR FREE MEMBERS FOR WORLDCAST
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
I am going to be using some terms you may not have heard before,
and do not be concerned about what they mean. Just be aware of
them as you will be seeing more of them shortly.
You are going to have to get your FREE Members into the Worldcast
in order for the mailer to be able to send your follow up letter
out to them. This is what is called "importing recipients".
But before you can "import" them, you need to type your FREE
Members name, id#, and emailaddress into a text file.
If you are using Windows 95 or 98, use NOTEPAD. If you are using
anything other than, just use any text editor, (it should be the
same or similar).
Open NOTEPAD and at the very top left I want you to type in the
words:
name,id,email,myid,myemail,leaderfirst,leaderlast,leaderemail
(type these words exactly as you see them here, with commas)
directly underneith, I want you to type out all of the info
in the same order as what you just typed.
___________________________________________________________________
begin example
(note: in this example, let's assume that your dhs id# is: AB123456
and your email address is: allybaba@abcisp.com and your upline leader
is John Whon and his email address is jw@business.com
end example
____________________________________________________________________________
Take a close look at the above example. You will see that the first 3 fields
will change because this is where each of your Free Members info is. The next
5 fields will be the same because this is your info and that of your leader.
(IT IS VERY IMPORTANT THAT YOU HAVE name,id,email,etc AT THE VERY
TOP OF THE LIST just as shown) IF YOU LEAVE IT OUT, THE MAILER
WILL NOT WORK.
add everyone to your list and then save it as a text (.txt) file.
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HELPFUL TIP
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I organize my FREE Members by the months in which they joined DHS
and I make up one .txt file for each month.
(in other words, for the FREE Members that joined in Aug 2001, I
make up a .txt file for Aug with just those FREE Members in it.
And then I save the text file as "augfreemembers.txt")
I then make up one for Sept FREE Members and so on and so on.
You can make up your text files any way you want to.
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Once you have all of your .txt files created, you are now ready
to set up your Worldcast mailer.
3- SETTING UP WORLDCAST FOR FOLLOW UP LETTER MODE
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
You should now have Worldcast installed, so double click
on the icon to start the program.
The first window that appears is the "Configuration Wizard".
Leave the checkbox checked and click on NEXT.
note: do not check or uncheck anything unless I direct you to.
1- enter your full name, and the email address you use to
contaxct your FREE MEMBERS and click NEXT,
2- choose TEXT and click NEXT,
3- choose DNS and click NEXT,
4- click on the detect button. You should see a series of numbers
appear in the empty field. They should look something like this:
[123.45.678.90 (example)]. Click NEXT,
(note: if nothing appears, send me an email. We will have to do
something different) mailto:w_ogensi@hotmail.com
5- choose SEND and click NEXT,
6- choose "import from a file" and click NEXT,
7- the next screen is your import screen. First open the "files
of type" field at the bottom and click on .TXT Now search in the
"look in" field at the top for the .txt files that you made with your
free members in step 2.
When you find the folder with your free member.txt files, highlight
the one you want to send a follow up letter to and click on "OPEN".
The next window is the "import window". Where it says "select the
email field" click on the down arrow and choose email. Where it says
"select field containing the recipient's name" choose name. click OK
8- Do you want to remove duplicated emails? Choose yes. Then click OK,
then click Finish.
You have now imported your FREE MEMBERS into the Worldcast Mailer.
GOOD JOB!!
4- SAVE THE JOB AND IMPORT THE LETTER
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
9- Now you have to import the follow-up letter. Along the top of the
mailer window you will see in the top left corner "File". Open File
and scroll down to "import" and click on "message". A confirm window
will open up. It says "There are unsaved modifications in this project.
Save it now?" Click on YES. A "Save Project As" window will open up.
In the "File name" field type in something like feb10freeaug to name
this project, and in the "Save in" field, choose the place where you
want to save it on your computer to. I would choose the folder where
you installed Worldcast to. It should be C:\worldcast. Create a new
folder in C:\worldcast and call it "followup". Save your project to
this folder everytime you send out a followup letter to FREE Members.
Now the "import message" window will appear. This is where you will
import your follow up letter into the Worldcast mailer. Under "Files
of type" select .txt and in the "look in" field locate where your
follow up letters are. Once you find the letter you want to send,
just double click on it or click on open.
You have just imported your follow up letter and are now ready to
begin the send process.
5- SENDING THE LETTER OUT TO MEMBERS
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
All that is left to do is type in your subject and click on the
send button.
First you are going to type and personalize the subject. To
personalize the subject, you do the exact same thing that you did
with your follow up letters. Where the members name is, you would
type in [Name]. (SEE EXAMPLE)
Hi [Name], it's Fred from DHS. or
Hello [Name], important message from DHS or even
It's Anne. How are you doing [Name].
Once you have your subject done, simply click on the BLUE right
pointing arrow at the top of the mailer window.
As the messages are going out, you will see a progress window.
In this window you may notice a few bad emails or a few that had
errors. Wait until you see "finished" and then click OK. If there
wer any that had errors a confirm window will open and say "there
are x# emails marked as timed out or error. you can try to send
them again. Do you want to do it?" Click YES. This will resend
the emails that had a problem the first time. If it happens the
second time, click no because there may be a problem with their
email box being full or whatever.
THAT IS IT. You have sent out your follow up letter. To finish up,
go to File in the upper left corner of the mailer and choose EXIT.
A confirm window will open and ask you if you want to save the
modifications. Click YES.
If you want to send out another follow up letter to a different
group of members, just repeat this process.
Final words:
I did not create this mailer, I just wrote some simple directions
for VIP's to send out a follow up letter. If you discover a better
way to do this or have any problems with getting this to work for
you, SEND ME AN E-MAIL RIGHT AWAY. I WOULD BE HAPPY TO HELP.
